RTOManager VET

An innovative enterprise management system designed for small to large Australian RTOs

RTOManager VET is an innovative enterprise management system designed for small to large Australian RTOs. Our online, user-friendly solution integrates:

  • Business operations
  • Student Management
  • Course Management
  • Compliance & reporting requirements (AVETMISS, NVR, VSN, USI etc.)
  • Finance Administration
  • Account Management

An intuitive, easy to use, administration portal gives your team access to RTOManager VET anytime, anywhere all securely accessed via the internet.

The features of RTOManager VET are numerous. Each module is flexible and customisable, adapting to your specific need. Optional modules can be added on as your RTO grows and your business’ need demands. Keeping abreast of industry change, we continually enhance existing modules and develop new modules to provide our customers with unparalleled service and satisfaction.

RTOManager VET is a tailored enterprise management system. We don’t hand over a disc and say ‘good luck’. We partner with clients over the long-term to help them achieve their business objectives. We understand that installing a new enterprise management system is a challenging project therefore we have adopted the following client service model:

  • Understand your business need
  • Implementation (and data migration for existing RTOs)
  • Training
  • Ongoing support

RTOManager VET suits any sized RTO. It can run over single or multiple sites and can be configured to suit most budgets. With RTOManager VET ‘as your single source of truth’ your RTO can:

  • reach higher levels of performance and capability
  • create operational efficiencies and streamline business processes
  • achieve competitive advantage


RTOManager offers numerous features to streamline daily operations and benefit all areas of your business. Choose your base package and then add additional features as the need arises or your business grows.

  • Enrolment Management

    Manages the entire enrolment process including online enrolment forms, enrolment processing, automated emails and letters, generation of student ID and More

  • Course Management

    Manage all your course offerings by module, unit and subject; set intake numbers; record training locations and More

  • Student Management

    Keep track of the whole student cycle from orientation to the issuing of qualifications. Manage administration of records, tools to monitor study progress, communications across multiple media (SMS, email,)

  • Client Management

    Manage corporate accounts and clients or agents with multiple student enrolments. Keep corporate documentation, bespoke training materials, and track your day-to-date contacts and activities

  • Financials

    Manage collection and processing of all payments, invoice generation, receipt preparation, scholarship management and payment plans. An online payment gateway ‘shopping cart’ is an optional extra.

  • Compliance & Reporting

    Take the complexity out of compliance and reporting with our standard ‘easy click’ tools which manage AVETMISS, CRICOS, USIs , NVR (replaced AQTF), CQR, VSN and RAPT.

  • Document Management

    Manage all of your documents in the one place. Upload all of your documents (i.e. handbooks, procedures) and set permissions for access. Upload student documents to files and more

  • Document Creation

    Generate standard templates across your business for brand integrity. Create Certificates, Statements of Attainment, Attendance Sheets and More

  • Communications & Events

    Become a better communicator to all stakeholders in your business through a suite of tools. Newsletters, broadcasting, SMS, diary, templates, automated communications and reminders and More

  • Timetables & Scheduling

    Take the complexity out of scheduling courses, timetables, trainers and venues with a suite of management tools.

  • Portals (Trainer, Student, Client)

    Empower your students, agents and trainers by providing secure online access to a wealth of information contained in RTOManager. Ability to view information, upload and download documents and assessments

  • Course Materials

    Manage all your course materials in the one place with the ability to easily upload and download material

  • Administration & Security

    Streamline your business processes with an abundance of tools to make administration a breeze. Templates, automated communications, HR, scheduling, security, access, task assignment, to-do lists, diary management and More

  • Survey Management

    Evaluation is a strategic tool that must be employed by all businesses to track the good and the bad, as well as plan for the future. Our handy survey tool to find out what your key stakeholders think.

  • CRM (Marketing & Sales – Dashboard)

    Build stronger relationships with your current (and future) customers and track all customer activity. Easily measure the returns on your sales & marketing efforts with an in-built customer relationship management tool.

  • Enrol & Pay Online

    Make enrolment a breeze with an online enrolment form and payment gateway

  • Task Management

    Keep on top of administration with a user level to-do list to manage and assign tasks

  • Online Assessment Submission

    Take the hassle out of assessments by enabling your students to submit online, and your trainers to view and post results online

  • E-Learning Tools

    In addition to online assessment and online evidence submission, an optional feature is online multiple choice exams with instant access to test results

  • Trainer Timesheet Management

    Manage your human resources with tools like timetable management, trainer matrix, pay-periods, profile information, trainer diary and files


Enterprise management systems offer immense benefits. They increase efficiencies, effectiveness, accuracy and security. They improve customer and client experience and satisfaction; and reduce operation costs. A successful enterprise integration project will have a direct impact and benefit on your bottom line.

Benefits your Business

  • Increased operational efficiency and strategic capability
  • Better business processes and workflows
  • Innovation = competitive advantage
  • Reduced administration and rework

Benefits your Students

  • Enhances student experience
  • Helps deliver excellent customer service
  • Efficient information delivery

Benefits your Team

  • Secure access anytime, anywhere through the web
  • Enhances and streamlines processes
  • Improves administration though workflow automation
  • Enhances communication · Provides real time information to support business decisions
  • Efficient information delivery

Compliance Benefits

  • Manages compliance across State and Federal Legislation
  • Simplifies compliance
  • Real time reporting
  • Improves auditing processes